Travel grants – information for expenses claims

Eligible costs

 

EWM aims to serve their members needs in the best way possible. Our travel grants can be used for a variety of conference travel related expenses, for example

  • registration fees
  • travel to/from the conference (economy class)
  • accommodation during the conference

In general we do not reimburse for meals or taxi fees. If this would lead to unbearable circumstances in your case, please consult travel-grants@europeanwomeninmaths.org  before your trip to reach an agreement.

Expenses claims

In order to claim your expenses, please submit all receipts, together with a spreadsheet, to travel-grants@europeanwomeninmaths.org

In the spreadsheet, please give a number to each receipt and describe the receipts in a list containing:

  • the date of the receipt
  • a short description, e.g. “accommodation: 3 nights, Hotel “Europa”
  • the amount written on the receipt
  • if the receipt is in a currency other than EUR, the conversion of the amount written on the receipt to EUR

Your spreadsheet should furthermore contain

  • the amount of your EWM travel grant and the date you received the grant notification
  • your Bank account details, preferably as IBAN and BIC/SWIFT. Don’t forget the exact name of the account holder
  • the conversion rate you used, if applicable, best with a screenshot.